5 Best Restaurant Schedule Software Programs For Small Businesses

example of a busy cafe that uses the right restaurant schedule software

Looking for the best restaurant schedule software for your business? We can help.

In this article, the restaurant management experts at Sling discuss the essential components to look for in a scheduling app and then list the five best options on the market today.

Essential Components Of Restaurant Schedule Software

patrons eating outdoors in front of a cafe at night

1) Shift Scheduling

The most essential component of any restaurant schedule software is quick, easy, and intuitive shift scheduling. This feature is the foundation upon which everything else operates.

2) Cloud-Based Technology

Distribution of — and access to — the schedule is one of the main hurdles of efficient employee management. With a cloud-based system, employees can access the schedule, indicate availability, and communicate with you and their coworkers anywhere, anytime.

3) Multiple-Location Control

If your business is an international company, it’s spread across a few states, or you operate multiple locations in the same city, you manage schedules and employees over a large area.

Quality restaurant schedule software allows you to easily create separate schedules and monitor each location for efficient operation.

4) Geofencing

Whether your employees work at one location or several locations, geofencing tools ensure that they clock in at the right time and in the right place. Geofencing also prevents employees from “gaming” the system by clocking in or out when they shouldn’t.

5) Time And Attendance Features

As part of your software, time and attendance modules allow you to turn any computer, tablet, or phone into a time clock. They also help cut down on consistent employee tardiness, reduce time theft, and streamline reporting and payroll.

6) Labor Cost Optimization

view of customers at a restaurant from behind the kitchen counter

Labor costs are one of the largest expenses your restaurant will face. A good restaurant schedule software provides tools to help you optimize those numbers, create budgets, and keep overtime under control.

7) Reports

You can’t improve what you don’t track, so reporting features are a must-have for any scheduling software. Detailed reports allow you to analyze and understand your labor data, make adjustments for the future, and drive your business forward.

8) Paid-Time-Off And Overtime Control

Within the labor cost category, paid time off and overtime can quickly drive your numbers through the roof. Minimize these costs by keeping tight control of labor expenses with dedicated features within your software.

9) Convenient Communication

Communicating with all of your employees — whether it’s about the schedule or some other issue — can be a daunting task in itself. The best restaurant schedule software provides features that let you send messages to a single individual, groups, or everyone at the same time.

Some programs (like Sling) even let you contact specific locations and positions in real time.

10) Task Management

A user-friendly restaurant schedule software should give you the ability to assign and monitor tasks so you can keep your employees engaged and productive.

Best Restaurant Schedule Software

manager on his laptop using restaurant schedule software

1) FindMyShift

FindMyShift is a well-rounded restaurant schedule software program that integrates with a wide variety of third-party apps and platforms to track employee vacations, send emails, and automate shift reminders.

But because it uses modules to get the work done, you may find its functionality limited unless you download a host of extra apps. There are other, all-in-one, solutions (e.g., Sling) on this list.

2) HotSchedules

HotSchedules not only helps you create the best schedule possible but it also makes it easy for employees to check the finished product, request time off, and pick up or drop shifts from the comfort of their computer, tablet, or phone.

At $2 per employee per month, HotSchedules can be a powerful addition to your schedule creation. But other apps on this list can do the same (and even more) without the per-employee-per-month outlay.

3) 7Shifts

Drag-and-drop capabilities and custom shift templates make 7Shifts one of the easier restaurant schedule software programs on this list.

What it lacks, however, are some of the more advanced features (like onboard A.I. and integrated time clock) that make apps like Sling the more desirable choice for busy managers.

4) PlanDay

PlanDay makes restaurant scheduling simple for both managers and employees. You can custom-fit the needs of your business, your employees, and even specific shifts into the schedules you create with PlanDay.

You can then view a snapshot of the week, month, or even several months, and see how much it will cost to do business over that period of time.

Unlike similar apps on this list, though, PlanDay doesn’t offer a free version, so you have to start paying right out of the gate.

5) Sling

Sling as restaurant schedule software

Sling is a restaurant schedule software program designed specifically with you, the busy manager, in mind.

It combines the simplicity of a calendar view and the easy distribution of cloud-based technology with a whole host of other features that will transform scheduling into the easiest job you’ve got. And you can check off the essential components at the top of this article because Sling has them all.

That makes Sling the best restaurant schedule software for your business.

In addition to multiple-location control, easy time-and-attendance functionality, and clock-in, clock-out geofencing, Sling is packed with intuitive tools — like employee and task color coding, recurring shifts, and time-off notices.

Sling even allows you to quickly and easily notify your employees about no-shows and available shifts with advanced communication features and push notifications sent directly to their phones.

Sling app

On top of all the tools dedicated to the employee scheduling process itself, Sling also acts as your own scheduling personal assistant. Sling will keep an eye on your work and notify you when there are conflicts (e.g., overlapped shifts or double-booked employees) in your schedule.

You can also monitor labor costs and paid time off in real time as you schedule. This cuts down on the number of changes necessary after the schedule is complete and allows you to create the best restaurant schedule the first time through.

These features (and many more) make Sling the best restaurant schedule software program for mom-and-pop eateries, coffee shops, catering businesses, and restaurant chains of all sizes.

Try Sling For Free

Another benefit of the best restaurant schedule software on the market today is that you can try it for free without obligation.

It only takes a minute to register and receive:

  • Fast and easy scheduling
  • Access from anywhere
  • Instant schedule updates
  • Simplicity in finding replacements
  • Effortless time tracking
  • Efficient communication
  • Free mobile apps

The solution to all your scheduling and employee-management issues is only a few clicks away!

For more free resources to help you manage your business better, organize and schedule your team, and track and calculate labor costs, visit GetSling.com today.

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