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As a manager, you want your team members to be as productive as possible. But you can’t just tell them, “Be more productive! Be more productive!” It doesn’t work that way. Instead, turn your attention to office efficiency and watch your team’s productivity soar.
Productivity rests on a foundation of efficiency. So if your office efficiency is weak, it will take longer to complete tasks and your productivity will suffer as a result. But if your office efficiency is strong, it will take the minimum amount of time to complete tasks and your productivity will increase.
In this article, we will focus on improving office efficiency as a way to increase your team’s overall productivity.
8 Easy Ways To Improve Office Efficiency
1) Simplify Scheduling
One of the best ways to improve office efficiency is to start from the top and work your way down. That means first streamlining the way you schedule your team members — with a powerful solution like the Sling app — before moving on to more specific areas of improvement, such as workflow, technology, and environment.
Sling is a suite of tools that combines cloud-based distribution with powerful scheduling features to simplify even the most elaborate employee timetable. With Sling, you can:
- Copy schedules between days and weeks
- Drag and drop shifts where you want them
- Create recurring shifts that appear in the same place every time
- Track clock in/clock out times
- Manage labor costs
And that’s just the tip of the Sling iceberg. The app also helps you eliminate conflicts during the scheduling process with alerts and notifications. Other powerful features help you minimize no call, no show employees and get everyone to work on time.
You can even set up push notifications to remind your team members when they are scheduled. And the fact that Sling works anywhere all the time means you can keep your team informed and engaged and build better office efficiency without being in your office 24/7.
2) Provide A Comfortable And Clean Work Environment
It may not seem like it at first, but work environment has a significant effect on office efficiency. If your team members are sitting on hard chairs at uncomfortable desks in a cluttered, messy, and cold (or hot) environment, their efficiency is going to suffer.
That’s why it’s vital to provide a comfortable and clean work environment for your employees. They’ll be happier and healthier, which can give your office efficiency and productivity a significant boost.
3) Clear Away Logjams In The Workflow
A logjam (sometimes called a bottleneck) is something that slows or even stops your team’s regular work. Logjams can be anything: a poorly functioning department, a lengthy process that needs to be simplified, or even just idea overload.
Do your best to identify these logjams, get to the root of the problem, and clear away the speedbumps that affect your team’s efficiency.
4) Delegate The Workload
The old aphorism that says many hands make light work is never truer than where office efficiency is concerned. When you spread the workload between all your team members — not just a select few — by delegating, you take a big step toward improving efficiency and productivity.
But don’t simply delegate without giving it some serious thought. Identify individual strengths and assign tasks accordingly.
5) Avoid Micromanaging
Once you’ve delegated the workload, step back and avoid micromanaging. When you micromanage, you make your employees feel like they can’t do their job. That has a negative effect on their confidence, their efficiency, and their productivity.
Your team members will appreciate the autonomy and will often show more initiative than if they were being told exactly what to do and how to do it by a micromanaging supervisor.
6) Try A Non-Traditional Schedule
While some of your employees may be more efficient during the morning hours, others may be more efficient during the evening hours. To make the most of these peaks in performance, try instituting a non-traditional schedule.
Examples include:
Giving your team members the opportunity to work when they’re at their best can significantly improve office efficiency.
7) Give Your Team The Right Tools
Have you ever tried fixing an engine with a rolling pin and measuring cups? Probably not. But that’s the frustration your team may feel if they’re trying to do their jobs without the right tools.
Take some time to ask your team if there’s a tool they think would improve their office efficiency. If it’s at all feasible, implement that tool into the workflow. That way, your employees won’t feel as if they’re mixing dough with a wrench and pliers.
8) Stay Organized With Project Management Software
Office efficiency depends on the smooth flow of information and completion of tasks between you and your team members. If you lose track of what’s been done or what needs to be done and when, the whole project can suffer.
That’s why it’s essential to organize everything with project management software. These apps will help you create the perfect project plan so you can maximize office efficiency and productivity.
The Best Way To Improve Office Efficiency
If some of these tips are new to your business or management style, don’t feel like you have to implement them all by the end of the workday today. Instead, pick one or two and practice them until they become habit.
We recommend starting with tip number one. Employee scheduling occupies a large part of your managerial duties. If you make this task as efficient as possible, it will give you more time to focus on other areas of your job.
Then, once you’ve mastered that, pick one or two more tips from this list and implement them in your workflow. If you find that a specific suggestion doesn’t work for your office efficiency, discard it and try something else. After all, the point is to improve productivity, not to check off all of the items on a list.
For more free resources to help you manage your business better, organize and schedule your team, and track and calculate labor costs, visit GetSling.com today.
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This content is for informational purposes and is not intended as legal, tax, HR, or any other professional advice. Please contact an attorney or other professional for specific advice.
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