If you’re wondering how to be organized at work, the management experts at Sling have got you covered. Getting and staying organized may seem like a full-time job, but with these 15 helpful tips, you’ll be streamlining your work life in no time.
How To Be Organized At Work
1) Use An App
Apps are enormously useful in helping you get organized at work. Just don’t start using too many. Choose one cloud-based calendar or project-management app and use it to keep yourself on track and on task.
2) Avoid Multitasking
It may seem counterintuitive, but you actually get less done when you multitask. First, your attention is divided, so you’re not putting 100 percent into the work. Second, it takes longer to complete both tasks together than it does to bring one task to completion and then work on the other.
3) Stay On Top Of Your Inbox
With all the work you’re doing on the latest task or project, it’s very easy to neglect your email inbox. Resist the urge to put this off until later. Create folders for work, personal, and other types of messages.
Then take a few minutes at the beginning, middle, and end of the day to delete the junk and file the rest. Your goal should be inbox zero.
4) Make A Weekly Plan
At the end of your work week, set aside 15 minutes (or more if necessary) to plan your next Monday through Friday. You don’t have to be specific (that’s what step five is for); just aim to write down at least one task for the morning and afternoon of each day.
5) Make A Daily Plan
At the beginning of each workday, plan the specific activities you hope to accomplish. You know you’re going to work on the budget Monday morning (you planned it in step four), so set some goals for small pieces of that project you want to complete.
Do the same for the afternoon. Then get to work.
6) Take Breaks
It takes energy to stay organized. To keep your energy level high, schedule in short breaks throughout the day. This will allow you to stay fueled and hydrated (fed and watered, if you will) and also help you recharge your batteries during difficult tasks.
Even just five minutes away from your desk can improve your focus.
7) Silence Your Phone
There’s nothing more distracting than your phone blowing up every thirty seconds with news from every person in your contacts list. Take control of this nuisance during your workday by silencing your ringer and turning off notifications.
You can even try putting your phone in a drawer if you find yourself constantly curious about what’s going on in the Twitter world.
8) Purge Your Supplies
Office supplies are a necessary part of your workday. But too many office supplies actually hinder productivity. They clutter up your desk and make you feel like you have no room to spread out and work.
One of the first steps in staying organized at work is to sort through all of your office supplies and get rid of (throw away or donate) the items you don’t use on a regular basis.
9) Put Everything In Its Place
Once you’ve got your office supplies sorted and down to just the necessary items, it’s time to find a place for everything.
Once you do this, make a very real effort to return items you’ve used to their home location periodically throughout the day and before you leave in the evening. That way, your desk and office environment will be organized when you return in the morning.
10) Go Paperless
Paper takes up a significant amount of space. Drawers, folders, filing cabinets, and closets are filled with it. And it takes serious effort to keep all that paper organized and accessible.
You can reclaim huge blocks of time — and keep your work area organized in the process — by going paperless whenever possible.
One sure-fire way to add a little organization to your work life is to unsubscribe to the all the emails that make it through your spam filter.
Take a few seconds to unsubscribe as the emails roll in. Then delete the messages for good and pat yourself on the back for taking another small step toward total organization.
12) Consolidate The Places You Go For Information
If you need to use a number of apps for work, try to consolidate them so that you receive notifications in one place instead of three or four. When you can see everything pop up on your computer monitor (for example), you can quickly decide what’s important and what you can leave until later.
13) Talk More
Believe it or not, talking more can help you stay organized. Instead of emailing, use the phone, a chat app, or just walk down the hall. Doing so reduces the number of emails you receive and eliminates the time you waste responding to the endless email threads.
14) Set Aside Time For Organization
It’s also a good idea to schedule organization breaks into your day. Pause your work for five minutes, set a five-minute timer, then file stray papers, put away supplies, and generally tidy up your area.
Once the five minutes are up, get back to work. You’ll feel better and be motivated to continue staying organized.
15) Keep Your Desk Clean
Your desk is your primary workspace and should be kept clutter-free. If you’ve already tackled step nine (a place for everything), keeping your desk clean won’t be such a chore.
Return post-its and paperclips to their drawer and file unneeded papers in the filing cabinet. At the very least, tidy your desk before you leave the office so you don’t have to do it in the morning when you’re ready to work.
Get Into A Routine
You may find it difficult to stay organized at work when you first start, but don’t give up. Keep practicing the suggestions on this list, and eventually, you’ll get into a routine and start to see results.
And if one tip on this list doesn’t work for you, get rid of it and try something else. When you can streamline your organizational habits, you know you’re making progress.
For more free resources to help you manage your business better, organize and schedule your team, and track and calculate labor costs, visit GetSling.com today.