What Is A BYOD Policy And Should Your Business Have One?
If your business is going to allow team members to use their personal phones, ta...
Cell phones and mobile devices are an integral part of our personal and professional lives. But the ubiquity of this technology has created a unique set of issues that you may not have addressed in your employee handbook. That’s why it’s vital to create a cell phone policy at work.
Issues regarding cell phone use at work that can affect your business include:
These problems can have consequences for businesses of all types and sizes. Don’t assume that only businesses with multiple employees should implement a cell phone policy. Even if you have only one employee, you need a cell phone policy.
But how do you go about creating your own cell phone policy at work? The experts at Sling reveal everything you need to know and provide a template to get you started.
Here are five simple steps for implementing your own cell phone policy at work.
You should always put your cell phone policy in writing, make it a part of your employee handbook, and have everyone sign that they understand it. Include language that covers all technology that can access the internet and send and receive phone calls and texts.
To make sure everyone reads the new material, you can use Sling’s Task feature to create a to-do list for you and your employees. You can even set a due date and send reminders as the date approaches.
Security is important, so it’s vital to address security concerns in your cell phone policy. You should also mention accountability so employees know that termination is a possibility if they break the rules.
Remember to include guidelines for when team members may use their personal cell phones during work hours.
Be specific when enumerating what types of cell phone use at work your employees are not permitted to conduct. Include items such as:
To give you an idea of how to incorporate all the necessary information in your cell phone policy, we’ve created a policy template below. Feel free to tailor this template to your specific business, and when you need to make updates, use Sling’s Newsfeed feature to alert all your team members.
<Insert company logo, name, and/or information here>
This employee cell phone policy outlines <insert company name here> guidelines for using cell phones and other mobile devices at work.
We recognize that smartphones are an integral part of everyday life and are a great asset if used for productivity apps, calendars, business calls, and the like. But smartphones are a detriment to focus and efficiency if used unwisely and excessively during business hours.
Our cell phone policy applies to all owners, managers, and employees.
Employees who use smartphones excessively during work hours may:
<Insert company name here> expects all employees to use cell phones in a sensible manner during work hours.
Employees are allowed to:
<Insert company name here> reserves the right to monitor employees for inappropriate and/or excessive use of cellular devices. If device usage results in a decline in productivity or interferes with normal business operations, management will suspend the employee’s right to use a cellular device.
Employees are subject to severe disciplinary action (up to and including termination) in cases where they:
<Insert company contact information here>
Once you’ve created your cell phone policy, distribute it to everyone in multiple formats. Send an email to all employees that includes the text of the policy or a link where they can view it. If it’s not cost prohibitive, print the cell phone policy and make sure all your team members receive a hard copy.
Finally, use Sling’s Messages feature to send the cell phone policy to all your employees so they can stay informed.
As with every other company policy, your employees need to know that you will enforce the rules consistently and at all times. Your cell phone policy applies to each and every team member from the newest hire up to the owner of the business.
If exceptions are necessary, explain your reasoning to each and every employee so they can learn from the situation.
A carefully crafted cell phone policy at work not only protects your business from legal issues, but it also improves focus and morale as well.
Your employees will no longer be constantly distracted by incoming texts, phone calls, and alerts on their phones or devices and on those of their colleagues. This makes for a much more productive work environment. That’s good for your team members and your business.
For more management resources and for tools to help you schedule your employees, visit GetSling.com today.
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This content is for informational purposes and is not intended as legal, tax, HR, or any other professional advice. Please contact an attorney or other professional for specific advice.