Employee Schedule Template Software

The main reason to use an employee schedule template is to save time. Creating a template reduces the amount of time you spend preparing before you get to the actual task of scheduling.

You’ll no longer have to remake the calendar month after month. Instead, you can store your template in your computer or filing cabinet so all you have to do is fill it out.

Another reason to use an employee schedule template is that it can help you include all the information your team needs to understand when, where, and on what they’ll be working every day.

This ability to customize what appears on the schedule can mean the difference between a smooth, efficient workflow and a confusing, inefficient workflow.

Every business will create its own unique schedule. That said, there are a number of key pieces of information that may appear on them all, including:

• Day of the week
• Date
• Employee name
• Hours your business is open
• Some way to indicate that an employee is working certain hours (e.g., an X or a bar)
• The job the employee will be performing (if this changes from day to day)
• Business or manager contact information

It’s also a good idea to format your employee schedule template as a table or a calendar. Most people have been reading calendars all their lives and are extremely adept at extracting information from that format.

Formatting your schedule as a table or a calendar may make it easier for your employees to find information and reduce confusion and errors along the way.

There are many ways to make your employee schedule template the best it can be.

Consider trying one or more of these suggestions to take your schedule to the next level:

• Build shifts around your best employees
• Include an availability chart with the finished schedule
• Ensure that your template complies with business strategies
• Minimize large blocks of text
• Color-code information for easy reading
• Use a familiar font
• Honor shift preferences

For more information on creating the perfect employee schedule template (and final team schedule), check out these articles from the Sling blog:

• Free Weekly Schedule Template and How to Use It
• Employee Scheduling Guide And Template For Business Owners
• Free Monthly Schedule Template, Plus Expert Scheduling Tips

Creating your own customized employee schedule templates is one of the best things you can do to improve your business workflow.

But, if you try to set up that template — and the resulting schedule — in an app that wasn’t built to handle the complexities of workforce management, you’ll be making your job more difficult than it has to be.

Instead, get software designed with businesses in mind.

The Sling app allows you to create your own custom layout and use it to build the perfect roster every time. Sling also comes with a suite of features that help you:

• Control labor costs
• Track employee work hours
• Assign and manage tasks
• Coordinate multiple work locations
• Communicate with your team
• And much more

We’ve even built in advanced artificial intelligence that reminds you when you double-book an employee, miss a time-off request, or try to schedule a team member who’s unavailable.