Free Weekly Schedule Template and How to Use it

What would you give to have hours of time back to take care of all the other items on your to-do list, instead of recreating the same old schedule for your employees, week after week?

Well friend, welcome to the 21st century, we’re so glad you’re here. Using digital tools for your business’s work schedule will not only free up hours of your time, but it will also make your employees’ lives easier.

Here you can download a copy of our free weekly schedule template, and learn the best ways to use it.

Why use a free weekly schedule template?

Look, we know that sitting down at your desk and pondering over who should work when isn’t your favorite part of the job. You’ve got to consider who’s available, who’s on vacation, who’s certified for what, and who has a dog that gets fussy when they work the night shift. With all that to remember, it’s understandable if you sometimes forget the main point: You’re running a business!

A weekly schedule is something your business depends on, and it’s up to you to make sure it sparkles. But if you aren’t using a template, that means you’re probably repeating last week’s work. And the week before’s. And before’s. And before’s…

How many other elements of your job are you recreating each week? You probably don’t sign contracts with new suppliers, rewrite your payroll policy, or scrap your inventory system every week. So why are you reinventing the wheel when it comes to your employees’ schedules?

How to use this template

Ok, we know you’re here for a reason. So let’s get down to how you’re going to make the most out of this weekly schedule template.

Here are the main things you want to include in your schedule:

Your business info
Date range
Days of the week
Employees and their positions (use colors!)

You want your employees to be able to glance at the schedule and walk away knowing exactly when they’re working. If your schedule takes more than 15 seconds to read, 30 tops, you should make it simpler. We’ve written extensively on how to choose the best schedule for your business.

In this template, you’ll see we’ve scheduled our imaginary server, Sarah, to work the first Monday from 6:00 a.m. – 2:00 p.m., and our busser, Olivia, from 7:00 a.m. – 3:00 p.m. Notice how every employee has their own color-coded block? That’s on purpose.

Download the free weekly schedule template

Finally! You thought we’d never get to the point, huh? Well, here it is, your very own weekly schedule template. Download it, and make it yours. Just click the image below for the excel version, or you can choose our Google Sheets version and make your own copy. And relax, there are detailed instructions in the download to help you out.

Scheduling is only the start

You know there’s a better way to do this, right? Sure, this template is miles ahead of the pen-and-paper method, but it won’t solve all your problems.

Problems like publishing the new schedule, messaging with your teammates, tracking their time on the clock, and making sure your costs of labor aren’t through the roof (admit it, they are, aren’t they?).

And since you love templates so much, you should know that Sling lets you create and reuse your own templates.

Oh, and scheduling with Sling is free for teams of up to 50.

Yes, really.

You have nothing to lose, and so much to gain by using Sling to increase your team’s productivity.

Become everyone’s favorite manager—start using Sling for free today.

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This content is for informational purposes and is not intended as legal, tax, HR, or any other professional advice. Please contact an attorney or other professional for specific advice.

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